Travel Allowance Rates
The Kansas Secretary of Administration has fixed the rates for FY 2012 at :
Lodging
| Lodging Expenses Limitations: | ||
|---|---|---|
| 150% Rate | ||
| In-State and Border City Travel | $81.00 | $121.50 |
| Out-of-State Travel | $104.00 | $156.00 |
| Out-of-State Travel - High Cost Geographic Area | $151.00 | $226.50 |
| Out-of-State Travel - Special High Cost Geographic Area | $166.00 | $249.00 |
| International Travel | Actual | Actual |
| Conference lodging qualified under K.A.R. 1-16-18a(e) | Actual | Actual |
List of High Cost Geographic Areas
KSU allows 150% for lodging expenses with Departmental Approval.
K.S.A. 75 3207a(f) provides that the daily lodging expense limitations established above may be exceeded by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.
These lodging limits continue to be applied to the lodging rate before taxes. Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.
Meals
Notice:
The State of Kansas is moving to a Per Meal Allowance instead of a Per Diem Rate while in overnight travel status
K.A.R. 1-16-18 has been modified to allow a per meal allowance, rather than a quarter day meal allowance. This will be effective for travel taking place July 1, 2011 and later. The method of determining the meals allowed is shown below.
Meal allowances on the day of departure are reimbursed as follows:
| Time of departure | Meals allowed |
| 12:01 A.M.-6:00 A.M. | breakfast, lunch, and dinner |
| 6:01 A.M. – 12:00 Noon | lunch and dinner |
| 12:01 P.M.-6:00 P.M. | dinner |
| 6:01 P.M.-12:00 Midnight | no meals allowed |
Meal allowances on the day in which the employee returns to the official station or domicile are reimbursed as follows:
| Time of return | Meals allowed |
| 12:01 A.M.-6:00 A.M. | no meals allowed |
| 6:01 A.M. – 12:00 Noon | breakfast |
| 12:01 P.M.-6:00 P.M. | breakfast and lunch |
| 6:01 P.M.-12:00 Midnight | breakfast, lunch, and dinner |
The Secretary of Administration has fixed the meal rates for FY 2012 at:
| Area | Breakfast | Lunch | Dinner |
| In-state/border city | $10.25 | $11.25 | $21.50 |
| Out-of-state | $10.25 | $11.25 | $21.50 |
| Out-of-state high-cost | $10.75 | $12.25 | $23.00 |
| Out-of-state special designated high-cost area | $14.25 | $15.75 | $30.00 |
| International | $15.25* | $16.25* | $31.50* |
*or actual not to exceed $91 per day.
Reduced Meal Allowance:
If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or supplied without cost by another party, the meal allowance should be reduced as shown in the table above.
Same Day Meal Allowance:
The rates as established in accordance with K.A.R. 1-16-18(c)(3) are the same as indicated in the table above.
Mileage
| Mileage Reimbursement: | |
|---|---|
| 47 cents per mile for privately-owned motorcycles | $.47/mile |
| 51 cents per mile for privately-owned automobiles | $.51/mile |
| $1.29 per mile for privately-owned airplanes* | $1.29/mile |
*based on air miles rather than highway miles
The above rates are effective immediately. If you have questions, please call the Travel Section at 2-7356.
* If a mode of transportation is available and is less costly than transportation by privately owned conveyance, mileage payments for use of a privately owned conveyance shall be limited to the cost of that other mode of transportation. (K.A.R. 1-18-1a (d)(1)).
