In order to facilitate the process of hosting a distinguished lecturer, please use this checklist.

• One week before the visit, email the accountant the following lecturer information as soon as possible:
  • Lecturer's Name
  • Honorarium Amount
  • Lecturer Travel Dates
  • Lecture Date(s)
• Download and complete the Request for Hospitality Form. This is required for departmental reimbursement of meals. Please send this to the accountant.
• Download and complete a Form W-9. This is required for taxation purposes, and needs to be filed together with the reimbursement request.
• Please advise the lecturer to keep all itemized receipts for expenses incurred on the trip. If they are a KSU (or State) employee, then these receipts must be signed by the lecturer. All receipts must then be sent to the accountant or the host for reimbursement processing.
• Any expenses paid by the host shall be submitted to the accountant shortly after the visit. For every meal, a list of attendees is required. All receipts must be signed by the host.